Services we offer

At HoverFly Solutions, we provide tailored virtual assistant support designed specifically for event industry professionals. From managing client communications, calendars, and contracts to handling social media, invoicing, and guest list coordination, we take care of the details that keep your business running smoothly. Our goal is to free up your time so you can focus on creativity, client relationships, and delivering unforgettable services to retain clients and grow your business.

We’ve designed flexible service packages to meet the unique needs of event industry professionals at every stage of business. Choose from our curated options below, or click here to schedule a consultation for a fully customized package. Our pricing is competitive and adaptable, ensuring we can find a solution that works for your budget.

  • STARTER PACKAGE

    A Little Help From My Friends

    Best For: Event vendors who just need a hand keeping their business organized.

    10 Hrs/Month
    $500/month

    Services Include:

    Email management & client/vendor communication

    Scheduling & calendar management

    Proposal & contract preparation

    Light CRM/database management (inputting leads, updating contacts)

    Basic invoicing & payment reminders

  • PRO PACKAGE

    Start Me Up

    Best For: Growing businesses ready to scale and stay consistent.

    25 hrs/month
    $1,200/month

    SERVICES INCLUDE
    Everything from the
    STARTER PACKAGE
    PLUS:

    Social media scheduling & management (up to 2 platforms)

    Content support (drafting posts, captions, newsletters)

    Website updates

    Event research (venues, décor, vendor sourcing)

  • PREMIUM PACKAGE

    Every Day I’m Hustlin’

    Best For: Busy vendors who want to hand over the back office completely.

    45 hrs/month
    $2,500/month

    SERVICES INCLUDE
    Everything from the
    STARTER AND PRO PACKAGES
    PLUS:

    Full-service social media strategy & content creation

    Newsletter campaigns

    CRM management & reporting

    Sponsorship deck preparation

    Post-event follow-ups (thank-you notes, surveys, testimonials collection)

    Monthly analytics report (social, CRM, or workflow performance)

    Guest list management & RSVP tracking

  • CUSTOM PACKAGE

    Just a Touch

    Best For: Vendors with one-time or unique needs.

    Services May Include:

    CRM setup & training (HoneyBook, Aisle Planner, Tripleseat, Dubsado, etc.)

    Ticketing set up & management (Eventbrite, LUMA, Ticket Leap, etc.)

    Social media rebranding

    Website refresh (uploading images, updating copy, SEO basics)

    Event-specific support (RSVP coordination, sponsorship management, day-of remote vendor check-ins, event staffing, etc.)

    Post-event follow-ups (thank-you notes, surveys, testimonials collection)

    Graphic design

    Monthly analytics report (social, CRM, or workflow performance)

Contact us

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